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Citation Management Software: RefWorks

Access to RefWorks will no longer be available after December 31, 2017.


All individual RefWorks account content must be migrated to another citation management system to ensure that you do not lose your data contained in RefWorks. See the RefWorks Migration Guide or contact for more information.

Alternatives to RefWorks

Some alternatives to RefWorks include Zotero (free), Mendeley (free), or EndNote ($).  A comparison chart is available on the Introduction to Citation Managers page or you can consult with your liaison librarian

Write-N-Cite for Windows and Mac


Write-N-Cite (WNC) allows you to cite references in a manuscript with the click of a button.  To download Write-N-Cite go to your RefWorks account, select Tools and then select Write-N-Cite.  Version 4 is available for Windows and Mac. More information on using Write-N-Cite IV is available from Scholars Portal.

Write-N-Cite 4 changes:

·  A toolbar that sits right in MS Word

· Your paper will be formatted as you work

· You can easily hide or add information to citations as you insert them.

 Logging into WNC 4

When you download Write-N-Cite a Login Code is generated on the right hand side of the box.  Once WNC 4 is installed and you access it from Word, you can enter the Login code OR enter the Group Code and your RefWorks account information.

Write-N-Cite Login Code

Formatting Problems with Write-N-Cite 4

See the Scholars Portal RefWorks guide for tips on fonts and spacing problems.

Adding Citations to RefWorks

Citations can be added to RefWorks in several different ways:   using direct export from a database, saving a file and importing the file into RefWorks, manually or using the online search feature in RefWorks.

Direct Export method:  

Perform the search in a database.

  1. Mark the citations to keep and view.
  2. Look for an export, save, or the RefWorks icon. Click on either.
  3. Access will be provided to a page that offers Direct Export to RefWorks.
  4. Click on the proper button. When prompted login to RefWorks [If already logged in, the RefWorks window opens].
  5. RefWorks opens and the import process begins immediately.
  6. All citations are saved in the last imported folder from which can be moved to another folder. References can be placed in more than one folder.

 Saving a file and importing: 

  1. Mark the citations to keep and view.
  2. Save the record in an RIS format (if available) or a tagged format.  (PubMed users should save records in Medline format).
  3. Go to RefWorks.  Go to References - Import. 
  4. Select RIS as the import filter if you saved the file in that format.  For tagged formats select the name of the vendor of the database.  Click  on Blue i Icon listed beside the database name to find the name of the provider. 
  5. Select RIS as the database name if you saved in RIS format.  For tagged formats select the name of the database used.
  6. Add your file.
  7. Click on Import. 


  1. Follow the instructions listed in RefWorks help.

Need More Help?

For more assistance please contact your liaison librarian.