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The University of Manitoba campuses are located on original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the M├ętis Nation. More

UM Libraries Staff Working From Home: Acquisitions Information for Liaison Librarians

Streaming Videos

  1. Requests for streaming video should be submitted using the Streaming Video Request Form as soon as possible. Videos can be difficult to track down, and corresponding with independent filmmakers can take a lot of time. 

    • If you require assistance filling out the form (e.g. searching the vendor sites) please email Lukas Lepieszo ( You can send him a list of video titles, along with any other pertinent information (e.g. a URL, if it is a faculty request, or required access start date), and Lukas can fill out the form on your behalf. 

  1. Some videos are only available via personal streaming services like Netflix, Amazon Prime, Google Play, etc. Instructors will need to include the costs of these rental/purchase sites in their lab fees if they intend to make the videos mandatory. 

  1. Some videos are available for free online, but this doesn’t mean they are legitimate sources. For an extended period, American copyright law allowed many films to enter the public domain, but they are still under copyright protection according to Canadian copyright law. The Copyright Office encourages locating legal sources. If you are unsure, please contact Technical Services.

  2. The Streaming Video Wishlist – see section Requesting Central Funding for Resources

Digitization of Videos

  1. Digitization of VHS and DVD videos may be possible depending on the following factors:

  • There is no commercial streaming option available (this includes no personal streaming sources); and
  • Permission to digitize has been received from the copyright owner; or, if no copyright owner can be found, the Copyright Office has authorized the creation of a digital copy of the video according to Copyright Act exemptions. 
  1. Use of digitized videos must be limited to a specific class, with access given via links in UM Learn. A copyright statement will be added to all digitized videos informing students that they are prohibited from downloading or sharing the content and the same statement must be added in UM Learn.
  2. IST is digitizing VHS films, while DVDs are outsourced for digitization. Both processes take additional time. 


The COVID Funds are to be used for collection resources that we purchase or subscribe to because of the shift to online teaching during the pandemic.   

  1. COVID:B - ebooks requested by faculty for course use.   

    1. Only purchase ebooks on COVID:B if a faculty member requires the item for a course. For example, a book they would normally put on print reserve. (see section Purchasing e-versions when a physcial copy is in the UML Collection
    2. Use regular budget or gift funds if the book is a faculty request of any kind, other than needed for specific course support. Requests from graduate students would normally also be purchased using regular budget or gift funds. 

  2. COVID:A - for limited term acquisitions like many streaming video licenses; all use of fund needs to be approved by the Collections Coordinator. 

  1. COVID:SU - subscriptions; all use needs to be approved by the Collections Coordinator. 

  1. COVID:T - faculty requests for electronic textbooks/course ebooks (non-print match)  

  1. Procedure:  

These are intended to allow you to continue to build the collection as normally as possible during these unusual circumstances using GGE funds, unit budget funds, and GE B:F as appropriate, and have the extra-ordinary items covered centrally. 

Requesting Central Funds for Resources

If you received a request from a faculty member for a streaming video product or other online resource to help with this year’s move to online teaching, and you do not have budget or gift funds available, you can request central funding. At this time, we are just able to commit to one- time purchases or commitments of 1 year, so any subscriptions or video licenses are limited to 1 year.

  1. If the request is for a streaming video from Kanopy or Criterion with a license of 1 year or less:
  2. If the request is for a subscription or purchase of a package (of ebooks, archives, streaming videos, etc.), or a license for an individual streaming video not in Kanopy or Criterion: