If you are a graduate student at the University of Manitoba, you are required to submit an electronic copy of your thesis to MSpace, the University of Manitoba’s institutional repository. This tutorial will get you ready to submit.
Submit Thesis / Practicum Copyright License Declaration
Complete and submit the Thesis and Practicum Copyright License Declaration online. This form is available at the following link.
Convert and Name Your Thesis File
Convert your thesis to a PDF file that is not password-protected, so we can index your work properly. The name of the PDF file should be “YourLastName_YourFirstName.pdf”.
Check PDF File Properties
Check the properties of your thesis PDF file and make sure that the “Title” and “Author” values of the PDF file properties match your thesis’ title and author. To check this, open your PDF file in Acrobat Reader, and go to “File”, then to “Properties”.
Information about Your Thesis
Have on hand the following information about your thesis:
• Names of your examining committee members
• Citations of your previously published articles that comprise a part or all of your thesis
• Subject keywords that relate to your thesis, and
• Thesis abstract with special symbols converted to Unicode
You will be asked to enter this information when submitting your thesis to MSpace.
Personal Information and Signatures
Remove from your thesis any personal information such as: addresses, telephone numbers, and signatures. Signatures on forms and letters included in your thesis should be blacked out or whited out.
If media files (e.g., images, graphs, audio, video) are embedded within your thesis PDF file, they should be uploaded as separate files in addition to the thesis PDF file. Other supplementary files may be uploaded. Executable or program files must be virus-free.
Restrict Access to Your Thesis
You may ask the Faculty of Graduate Studies to restrict access to your thesis in MSpace under certain circumstances. For example:
• Your thesis may contain a patentable item, and you are applying for patent rights. Or
• Your thesis may be a creative writing like a novel and poetry, and you wish to publish it commercially.
If you are under such circumstances, please contact the Faculty of Graduate Studies about its current policy and procedure for restricting access to a thesis.
For help with the upload process, see Uploading Thesis to MSpace - the Process.
If you haven’t prepared to upload your thesis, view “Uploading Theses to MSpace - What You Need”.
Go to MSpace Homepage
When you are ready to submit your thesis PDF file, go to the MSpace homepage mspace.lib.umanitoba.ca.
At the top right corner of the MSpace homepage, click on the link “Sign on to”; then choose “Submit to MSpace” from the dropdown menu. This will take you to a sign-on page. Enter your University of Manitoba email ID and password. (contact Carell for fake mspace login formatted like umanitoba email ID & password)
Choose Thesis Submission Workflow
The first option for submissions is thesis, practicum, and dissertation. The second option is for a research publication. In this case, choose the first option.
You will then see a thesis checklist. Make sure you have met the requirements listed here before proceeding.
Next choose a collection from the dropdown menu. The default is the collection “Electronic Theses and Dissertations Public”. If you wish to restrict access to your thesis for up to one year and have the Faculty of Graduate Studies’ permission, choose the collection “Restricted 1 Year”.
You will be asked whether your thesis is related to Manitoba. Does your thesis deal with locations, flora, or fauna in Manitoba? Is it about local issues, histories, cultures, or languages? Does it refer to people from Manitoba? If so, check the box.
Describe Your Thesis
Enter information about your thesis such as Author, Title, Subject Keywords and Abstract. Convert special symbols in the abstract to Unicode. If your thesis consists of previously published articles, enter citations of the previous publications.
Choose Degree, Department, and Graduation Date from each dropdown menu. Enter names and departments of your supervisors and examining committee members.
Upload your thesis PDF file. The thesis PDF file should be named “YourLastName_YourFirstName.pdf”. If media files (e.g., images, graphs, audio, video) are embedded within your thesis PDF file, they should be uploaded as separate files in addition to the thesis PDF file. Other supplementary files may be uploaded to MSpace with the thesis PDF file.
Verify the information you have entered so far.
MSpace Distribution License
You will be asked to grant the University of Manitoba a license to reproduce and distribute your thesis worldwide through MSpace. Please review the license, and check the box at the bottom. You will receive an email confirming that MSpace has received your thesis submission.
Your thesis will appear in MSpace only after the Faculty of Graduate Studies reviews and approves it. It will take a few days or weeks, depending on their schedule.
For more information on MSpace, contact the University of Manitoba Libraries.