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An Inventory of Its Records at the University of Manitoba Archives & Special Collections
Inventory prepared by Dr. Richard E. Bennett
University of Manitoba Archives & Special Collections
Winnipeg, Manitoba
(1983)
Finding aid encoded by Leah Morton (June 2003)
Finding aid converted by Justin Fuhr (July 2016)
Finding aid written in English.
Table of Contents
Administrative History of the Pan-American Games Society
Scope and Contents of the Records
Detailed Description of the Records
I. Preliminary Papers 1963-1967
II. Organization Board, 1964-1967
III. Committee Papers, 1964-1968
IV. Financial Papers, 1964-1970
VI. Publicity/ Promotion Files, 1968
VII. Post-Games Files, 1967-1971
Administrative History of the Pan-American Games Society
The Pan American Games began in 1940. Twenty-one countries from the western hemisphere were called together by the Argentine Olympic Committee to discuss the establishment of the games. It was believed that the Pan American Games would provide amateur athletes added international competition betwee Pan-American Games Society n each Olympiad. Sixteen national olympic committees sent representatives to the meeting and it was decided that the games would be held every four years beginning in 1942. The games, however, were delayed for nine years, the first being held in Buenos Aries, Brazil in 1951. The 1955 games were held in Mexico City, the 1959 games in Chicago, the 1963 games at Sao Paulo, Brazil and the 1967 games, in Winnipeg, Manitoba. In 1967, 29 countries entered athletes in a program which included baseball, basketball, boxing, cycling, judo, rowing, fencing, shooting, soccer, football, water polo, weightlifting, wrestling, yachting, gymnastics, swimming, diving, tennis, and volleyball. Synchronized swimming and canoeing were included as "exhibition sports."
Scope and Contents of the Records
The 1967 Pan American Society collection contains a remarkably complete record of the administrative working papers of the Society from 1963 to 1970. These are primarily the legal, financial, and committee papers preparatory to the actual start of the Games in July 1967. It is an excellent administrative record of the minutes, correspondence, legal agreements and contracts respecting facilities, staffing, publicity, and funding for staging the Games. A very few post-games papers reflect on the Society and its eventual dissolution in 1970.
Not included here are records of the games themselves, i.e. the day-by-day chronicle and description of athletic performances. However, the motion pictures include two detailed commentaries on film of the Collection. Furthermore there is a valuable oral tape recording about the Games by Bob Picken.
These records are organized into 9 series
No part of the collection has been restricted from use.
The collection is open to anyone willing to abide by departmental rules of use. Likewise, users are responsible for abiding by those provisions and regulations outlined in the Canada Copyright Act.
Subjects:
sports, organization of amateur sporting events including legal aspects, news coverage of the Games
Those intent on acquiring more information on the Games should consult the Winnipeg Tribune collection on file in the Department and various administrative papers of the President and Vice-President (Administration) of the University of Manitoba.
Detailed Description of the Records
| Box | Folder | |
| 1 | 1 | Nominations-Correspondence and some minutes |
| 2 | Nominating Luncheon - Name lists, 1963 | |
| 3 | General Files, Part 1 - Notes and Correspondence, 1963 | |
| 4 | General Files, Part 2 Notes and Correspondence, 1964-1967 | |
| 5 | General Files, Part 3, Notes and Correspondence, 1964-1967 | |
| 6 | Administration - J. Daly's appointments, 1964-1966 | |
| 7 | Countdown Progress Reports, 1965-1966 |
| Box | Folder | |
| 1 | 8 | Terms of Reference |
| 9 | Correspondence, 1965-1967 | |
| 10 | Minutes of Monthly Meetings, 1964-1967 | |
| 11 | Reports, 1966-1967 |
| Box | Folder | |
| 2 | 1 |
National Executive Council - Minutes, 1964-1967
|
| 2 | National Executive Committee - Correspondence, 1964-1967 | |
| 3 | National Executive Committee - Requests to the Department of National Defence, 1965-1966 | |
| 4 | National Executive Council - Responses from the Department of National Defence, 1966 | |
| 5 | Facilities Board - Minutes, 1964-1967 | |
| 6 | Facilities Board - Working Papers, 1965-1967 | |
| 7 | Government Co-ordinating Committee - Minutes, 1965-1966 | |
| 8 | Housing and Catering Committee - Terms; Correspondence, 1965-1966 | |
| 9 | International Olympic Committee - Publication, 1968 | |
| 10 | Management Committee - Minutes, 1964-1968 | |
| 11 | Management Committee - Correspondence, 1966-1968 | |
| 12 | Medical Services Committee - Notes, 1966- 1967 | |
| 3 | 1 |
Pan-American Sports Organization - Notes, 1964-1967
|
| 2 | People-to-People Sports Committee - Correspondence, 1966-1967 | |
| 3 | Promotion Board - Advertising and Procedures | |
| 4 | Promotion Board - Broadcasting and Publicity, 1964-1967 | |
| 5 | Promotion Board - Minutes, 1964-1967 | |
| 6 | Promotion Board - Working Papers, 1964-1968 | |
| 7 | Security and Policing Committee - Minutes, 1966-1967 | |
| 8 | Sports Board - Minutes, 1964-1967 | |
| 9 | Sports Committee - Working Papers I, 1965-1967 | |
| 10 | Sports Committee - Working Papers II, 1967 | |
| 4 | 1 | Sports Committee - Progress Reports, 1966-1967 |
| 2 | Canadian Olympic Association - Minutes, 1966-1967 |
| Box | Folder | |
| 4 | 3 |
Finance Board - Minutes/Correspondence, 1964-1967
|
| 4 | Financial Correspondence, 1964-1965 | |
| 5 | Financial Correspondence, May 1967 | |
| 6 | Assorted Budget Estimates | |
| 5 | 1 | Finance Board - General notes, budgets, statements and correspondence, 1964-1968 |
| 2 | Swimming Pool - Financing correspondence, 1965-1967 | |
| 3 | Swimming Pool - Architect's Fees - correspondence, 1966-1967 | |
| 4 | Financial Recapitulation - Wind-up notes and correspondence, 1967-1970 |
| Box | Folder | |
| 5 | 5 |
By-law and Incorporation Papers
|
| 6 | Application for Incorporation | |
| 6 | 1 | Alexander Park - Agreement |
| 2 | Assiniboia Downs - Agreement | |
| 3 | Associated Planners Contract | |
| 4 | Balmoral High School - Agreement | |
| 5 | Canadian Aviation Electronics - Negotiations | |
| 6 | Canadian Broadcasting Corporation - Agreement | |
| 7 | Canadian Pacific Railway Co. - Agreement | |
| 8 | Carmen - Negotiations for Baseball | |
| 9 | Carpenter's Union - Negotiations | |
| 10 | Carpenter's Union - Donation | |
| 11 | Department of National Defence - Agreement | |
| 12 | Disposal of Equipment | |
| 13 | Film Distribution - Agreement | |
| 14 | Floodway - Negotiations at Use | |
| 15 | Food and Beverage Concessions - Understandings | |
| 16 | General Files, 1966-1967 | |
| 17 | Highlander Investment Ltd., - Agreement | |
| 18 | Insurance Matters - Notes, Contracts and Policies | |
| 19 | Lount Construction Co. Ltd. - Agreement | |
| 7 | 1 |
L & F Distributors - Agreement
|
| 2 | Maintenance of P.A. Equipment | |
| 3 | Omega Film Equipment | |
| 4 | "Pending File" | |
| 5 | Reid, Crowther and Partners Ltd. (Engineering) | |
| 6 | St. James Civic Centre - Agreement | |
| 7 | Sales and Excise Tax Matters | |
| 8 | Sargent Park - Use of Facilities | |
| 9 | School Bus Leases - Agreement | |
| 10 | School for the Deaf - Agreement | |
| 11 | Society for Metropolitan Corp. of Greater Winnipeg | |
| 12 | Swimming Pool - Architect's Fees | |
| 13 | Swimming Pool - Various Agreements | |
| 14 | Ticket Sales | |
| 15 | Town of Winnipeg Beach | |
| 16 | T.V. and Radio Rights - USA - Notes | |
| 17 | University of Manitoba - Use of Facilities and Grand Stand Seats | |
| 18 | University of Manitoba - Construction of Temporary Grand Stands | |
| 19 | Univeristy of Manitoba - Construction of Track and Field Stadium | |
| 8 | 1 | Use of Symbol - Agreement |
| 2 | Winnipeg Auditorium - Agreement | |
| 3 | Winnipeg Enterprises - Agreements | |
| 4 | Winnipeg Enterprises - Agreements re: stadium | |
| 5 | Winnipeg Enterprises - Agreements re: velodrome construction | |
| 6 | Winnipeg Canoe Club - Agreements | |
| 7 | Winnipeg International Airport - Lease Agreement | |
| 8 | Winnipeg Pistol and Rifle Club - Agreement | |
| 9 | Winnipeg School Division - Use of Property Agreements | |
| 10 | Winnipeg Trap and Skeet Club - Agreement | |
| 11 | Winnipeg Winter Club | |
| 12 | Yachting (Betel Home Foundation) - Agreement |
| Box | Folder | |
| 9 | 1 | Olympic Cup - Correspondence, 1968 |
| 2 | Plaque - Correspondence, 1968 | |
| 3 | Press Releases | |
| 4 | Statistics |
| Box | Folder | |
| 9 | 5 | Dissolution Papers - Notices and Declarations, 1970-1971 |
| 6 | Distribution of Official History - Fifth Pan-Am Games, Part 1, 1968-1970 | |
| 7 | Distribution of Official History - Fifth Pan-Am Games, Part 2, 69-1970 | |
| 8 | Letter of Thanks, 1967 | |
| 9 | Medals for Volunteers - Correspondence, 1967 | |
| 10 | "Paso" Revew Meeting, 1969 |
| Box | Folder | |
| 9 | 13 | Congress on Sports Medicine - Program |
| 14 | Criticisms of the Pan-Am Games |
| Box | Folder | |
| 1 |
"Pan American Games"
55', 16 mm full colour and sound. 2 reels (12 1/4" reels) Produced by Canadian Indemnity. A "Nespix" Documentary of the opening and closing events associated with the games and highlights of the most notable performances. |
|
| 3 |
"The Moilers"
B/W 11:14 (7" reel) Produced by the Royal Canadian Legion. A coaches' clinic for athletes all over Canada in preparation for the 1968 Olympic Games in Mexico. Not directly related to the Pan-Am Games. |
|
| 4 |
Pan-Am Fashion Show
Colour 1', 23" (2 3/4" reels) Producer unknown. A short fashion display of tartan dress featured at the Pan-Am Games. Several other copies are duplicates. |
|
| 2 | 2 |
"Pan-American Games"
2 reels (12 1/4" reels) Sponsored by Air Canada. A CBC documentary of the Pan-Am Games with commentator Frank Willis and narrator Lloyd Robertson. Contents: Reel #1 - Opening Ceremonies (Prince Philip) - swimming - 200 metre back stroke/high jump/ladies tennis - equestrian/100 metres (ladies)/fencing/judo - 200 metre free style (men)/800 metre free style (ladies)/ backstroke Contents: Reel #2 - Elaine tanner/track/diving/rifle - backstroke/gymnastics/judo/race walking - 800 metres (men)/equestrian/400 metres (men) - cycling/judo/marathon -26 mile/shotput - pole vault/long jump/high hurdles/discus/shotput - javelin/high jump/equestrian/closing |