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The University of Manitoba campuses are located on original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the MĂ©tis Nation. More

Digitization Services: U of M Students

 

  LIBRARY SUPPORT FOR RESEARCHERS

     UNIVERSITY OF MANITOBA STUDENTS

 

University of Manitoba Libraries are closing to prevent the spread of COVID-19 (coronavirus) starting on March 21, 2020. As a result we will no longer be accepting digitization requests until further notice. We apologize for the inconvenience.

If you have any questions, please email Sara Min at seon.min@umanitoba.ca

 

 


 

University of Manitoba students can submit a U of M Student Digitization Request Form to Research Services and Digital Strategies (RSDS) to request high and low resolution scans. U of M students cannot use their free scans on behalf of non-U of M clients. Students will lose their free scan privileges if they do not follow the Libraries scanning guidelines. 

If students would like to request a large volume of materials to be digitized for research or personal use, please see Digitization Projects for more information.

 

U of M Student Digitization Request Form 


U OF M STUDENT FEES

Prior to being charged, students will be informed of any applicable fees and will be provided with an estimate before the request proceeds. RSDS will evaluate the estimated cost of delivering the requested scans using both a "per scan" and "per hour" cost model. The cost model which generates the lowest estimate will be applied for all students. Students will still receive an invoice when requesting to use their free scans for tracking purposes. Where a charge is applicable, the Libraries will accept various forms of payment online, including debit, Visa, and MasterCard. American Express, cash or cheque payments will not be accepted. Where fees apply, students will receive the digitized item(s) requested once payment has been received

 


 

CHARGE PER SCAN

Tabletop Scanners Large Format Scanner DSLR Camera

Scanning 

(Processing Fee included)

$15 setup fee

+

$1.75 per scan

Faculty and students get one free job per term; limitations and conditions apply.1

$30 setup fee

$5 per scan

$21 setup fee

+

$3.50 per scan

Commercial Fee2

(Not applicable for images in the public domain)

$35 setup fee

+

$3.50 per scan

$50 setup fee

+

$10 per scan

$41 setup fee

+

$7 per scan

 

CHARGE PER HOUR

Tabletop Scanners Large Format Scanner DSLR Camera

Scanning3

(Processing Fee included)

$15 setup fee

+

$41 per hour

Faculty and students get one free job per term (up to one hour); limitations and conditions apply.1

$30 setup fee

+

$41 per hour

$21 setup fee

+

$41 per hour

Commercial Fee2

(Not applicable for images in the public domain)

$35 setup fee

+

$82 per hour

$50 setup fee

+

$82 per hour

$41 setup fee

+

$82 per hour

Rush Order: Additional $20 flat rate per order applies to students who request a rush order for all scans. Material Handling Fee: Additional $5 flat rate per order (only when applicable). Please see below for more details.

 

Free scanning is available in the Fall and Winter terms for the Tabletop Scanners only. After the first 30 scans, or the first hour of scanning, the regular fee will apply for "per scan" and "per hour" charges respectively. The Setup Fee is also waived if all or part of a scanning job qualifies for free scanning. Terms begin the first day of classes and end the last day of the examination period. Only scans from unbound documents are eligible for free scanning. Other types of documents will incur the regular fee per scan. Scans that will be used for commercial purposes are not eligible. Client must present evidence of eligibility to qualify.

The Commercial Fee is applicable to all scans which will be used for commercial proposes.

The total duration will be rounded up to the nearest 15 minutes for "per hour" charges.


DELIVERY

Digital images will be delivered via email (Jpegs only) and Google Drive. Students requesting their images be stored on external storage media, such as a CD or USB should supply their own storage media. Storage media may be shipped to students for a fee. Please be advised that University of Manitoba holiday closure dates and staff availability may affect digitization request delivery times. 

 



MATERIAL HANDLING

Material Handling fees will apply if the item(s) requested for digitization require special handling during the scanning process (i.e. rare books, fragile materials). Prior to charging a Material Handling fee, the student will be notified and provided with a brief summary of why the fee will be applied to the invoice.

 

CANCELLATION

Cancellation requests may be placed within 1 business day from when the request was submitted. Cancellation requests will only be granted if RSDS has not commenced the scanning request. A partial refund may be granted if the work is not yet completed. 

 

 

 

 


PREVIOUSLY DIGITIZED ITEMS

Requests for already digitized items count towards a student's free scans. If a student has already used their free scans, a $5 processing fee will be applied to the image(s) requested. If a student requests that an already digitized image be delivered with different specifications (e.g., a higher resolution), a new digitization request will be submitted and the request will be subject to the fees specified above.

RUSH ORDER

Rush orders will be accommodated within 1 business day, unless the request's extent is too large for 1 day completion or staff is unavailable. If RSDS  cannot meet the rush order request, the student will be contacted. Please be advised that University of Manitoba holiday closure dates and staff availability may affect digitization request delivery times. 

 



COMMERCIAL FEE

Students using digitized images for commercial use (including images featured in for profit publications) will be subject to the Commercial fee. Commercial fees will not be applied to images requested for use in U of M Masters theses and doctoral dissertations. Please contact Sara Min for any questions.


FREQUENTLY ASKED QUESTIONS

Q: Can I transfer my unused free scans this semester to the next semester?

A: No. Unfortunately the free scans are not transferable to the next semester or to other students.

 

Q: I’m a U of M student doing research for my U of M professor. I need to submit a digitization request on my professor's behalf. Should I submit the request using U of M Student Digitization form?

A: No. If you are doing research for an internal client (e.g., a U of M professor), you can fill out an Internal Digitization Request Form on your professor's behalf. In the form, you must put both the professor’s staff email address and your student email address.      

 

Q: I'm not sure if the scan(s) I'm requesting is(are) in the public domain. How can I find out?

A: RSDS will confirm whether the images you are requesting are in the public domain before charging a commercial usage fee. If you'd like to learn more about public domain, the Copyright Office at the University of Alberta developed a public domain flowchart to assist in identifying when a copyright expires. 

 

Q: The image I requested will be featured in an article published in a scholarly journal. Will I be charged a Commercial fee?

A: If the scholarly journal generates profit from the article in anyway (i.e. paid subscribers to the journal, article is accessible for a fee, etc), then the requested image would be subject to the Commercial fee.